The aged Creditors/ Suppliers Listing Report can be prepared at any point in time. This report details the balances owing to suppliers as of the user-determined date - this can be a historical or future date.

Reports > Aged Creditor / Supplier Report

1. Date - Enter the desired report date that you require the Supplier balances processed to. All transactions up to and including this date will be included in the report balance.
2. Prepare - Click Prepare to generate the Supplier listing and the closing balances for each Supplier as of that date.
3. Contact Name - The contact name entered at the Add/Amend Supplier screen will display on the report and is useful for any follow-up required such as queries on Supplier statements received, missing invoices, payments omitted from statements, copy invoices etc.
4. Telephone Number - The telephone number at the Add/Amend Supplier screen will display on the report and is useful for any follow-up required as with the Supplier contact name above.
5. Balance - The total balance owed by the Customer as at the entered balance date is displayed in the balance column by Customer.
6. Ageing - The total balance is aged across the 3 months plus older before the user entered the report date.  This indicates to the age of the debt owed by the business and will aid determining payments to suppliers so that full credit available from Suppliers is utilised.
7. Transaction History - To view the history of transactions making up each individual Supplier balance simply double-click on the Supplier name to view the transactions up to the balance date for that Supplier.

Note: It is advisable to reconcile the balance per the aged supplier report to supplier statements received every month to reconcile balances and identify missing invoices, misappropriated payments made to the supplier etc. Additionally, this report ages the debt owed to the supplier by the business and will aid in determining payments to suppliers so that full credit available from suppliers is utilised.