Note: User-defined expense accounts are for the sole purpose of recording overhead expenses only and not for purchases for resale/cost of sale items.  Once used these accounts will be classified under Overhead/ Administrative Expenses.

The purpose of the User-Defined Expense accounts is to allow the user to rename an expense account to customise the account heading to cater for a particular type of expense incurred by the business for which an existing expense account does not exist.

Setup > User Defined Income / Expenses / Directors 

Fixed Name                                                                                             

Click on the Fixed Name of one of the EXPENSE accounts which you wish to rename e.g. User Defined Expense

Enter your Preferred Name here                

Within this box type the preferred name of the expense account to suit a particular type of overhead expense incurred. The account will now show under the user-determined preferred name on the accounts and all reports.

Note: There are no VAT Rates attached to these accounts. When entering transactions you will have the option to assign one of the statutory VAT Rates to the individual transaction if required.